Register description of the University of Helsinki Open University customer register
Registrar
University of Helsinki
Open University
PO Box 9 (Siltavuorenpenger 3 A)
FI-00014 UNIVERSITY OF HELSINKI
Contact person for register matters
Sanna Tanskanen
University of Helsinki
Open University
PO Box 9 (Siltavuorenpenger 3 A)
FI-00014 UNIVERSITY OF HELSINKI
sanna.tanskanen@helsinki.fi
Name of register
Open University customer register
Purpose of use
Management of customer relations, including:
1. monitoring and handling of enrolment information, course payments and course completions of enrolled students
2. monitoring of the registration information of registered web service users (www.helsinki.fi/avoin) and
3. address service.
The basic student information and the information on study rights and course completion are transferred to the University of Helsinki Oodi education administration system (OODI register description).
Data content
Student enrolment and payment information:
- Course/study module information (code, name, scope, duration of study right)
- Enrolment information (place/waiting list, date of enrolment)
- Payment information
Basic student information
- Name
- Personal identification number
- Student number in the University of Helsinki student register
- Telephone numbers
- Address
- Email address
- Profession
- Native language
- Nationality
- Home municipality
- Home country
- General education
- Professional education
- Gender
- Permission concerning information disclosure
Information on completed courses:
- Grade of completed course/study module, date of completion, course/module approver
Information on registered web service users:
- Name
- Date of birth
- Address
- Email address
- Telephone number (voluntary)
- Date and time of registration as user of the Open University web service, last registration on site
Information on email newsletter subscribers:
- Email address
Regular information sources
- Student enrolment and basic information, as well as information on registered web service users and email newsletter subscribers, as provided by customers themselves
- Payment information from the bank or the Open University employee who accepted the payment
- Adjustment/amendments to information on web service users made by the user or by Open University employees
- Other information provided by Open University employees
Regular information disclosure
Information about registered web service users or email newsletter subscribers is not disclosed.
The basic student information and information on study rights and completed courses entered in the register are stored in the University of Helsinki Oodi education administration system.
The principles of information disclosure in Oodi are explained in its register description.
Principles of data security
Print materials:
Forms are stored in locked facilities.
Digital data:
Basic, enrolment and course completion information can only be edited by Open University employees with user rights to the registry. Registered web service users can edit their basic information. Information on the completion of online courses can also be edited by the teacher of the course or study module.
The server database and content files are protected in accordance with common practice.
Updated 22 May 2018 (Contact information)